To Book our grounds for casual individual,and group/club bookings please use our online booking system:
waitaraponyclub.helloclub.com/
Waitara Pony Club Grounds Bookings Terms and Conditions:
TO ALL GROUNDS USERS INCLUDING CASUAL DAY USERS AND GROUP/CLUB BOOKINGS:
Waitara Pony Club does not accept any liability for any accident, loss, damage, injury or illness to riders, horses, owners, spectators, property, vehicles and their contents and accessories or any other person or property whatsoever whilst using these facilities.
Persons on the premises or using the Facilities do so at their own risk.
All riders must wear a riding hat conforming to the current ESNZ and NZPCA Regulations whilst mounted.
Suitable footwear must be worn whilst mounted.
A body protector conforming to the current NZPCA standard must be worn at all times when a rider is using the cross-country course or jumping any Cross Country obstacle anywhere on the grounds
ALL gates must be kept closed at all times and locked again at the end of ground usage.
Pick up all poo around floats and in yards and place in the poo bins provided. Leave yards clean and tidy - take all rubbish with you.
All riders under the age of 18 years must be accompanied by another responsible person (who may be mounted or unmounted) who must have access to a mobile telephone in order to summon assistance in the event of an emergency
Riders and their trainers, spectators and helpers must not cause a nuisance or disturbance to any other person using or at the Grounds.
Waitara Pony Club are not responsible for ground conditions or damage caused to the ground and/or cross country fences/structures caused by other users and animals.
Dogs are permitted on the grounds but must be kept on a short lead at all times and are the responsibility of their owner/handler. Dogs may not be permitted during some larger Waitara PC events.
Riders using the Cross Country course or any other facility where Cross Country jumps are present must not jump those marked with barriers, wires or crossed flags as this indicates that the jump should not be used under any circumstances.
By riding at the Grounds the rider accepts that they, or their responsible adult, has surveyed the Facilities (and any obstacles such as show jumps or cross-country jumps) and ground conditions and understand that they are responsible for assessing the suitability of the ground conditions and construction and maintenance of the jumps/obstacles/fences.
GROUP/CLUB GROUNDS BOOKINGS:
CHARGES FOR 2023/24 SEASON (effective August 2023):
SAND ARENA $50 - $110 (price depending on prior set up required)
X COUNTRY/RALLY PADDOCK $75
EXCLUSIVE GROUNDS USE $110
CLUBROOM $20
OVERNIGHT CAMPING $15 PER PERSON
DAY/OVERNIGHT YARD $10 PER HORSE/PONY
ALL EVENT BOOKINGS ALSO INCUR A $5 PER PONY/HORSE LEVY EXCLUSIVE OF THE GROUNDS AREA CHARGES LISTED ABOVE.
Please notify Waitara Pony Club Bookings Officer: waitaraponyclubbookings@gmail.com attendance numbers after the event and this will be invoiced separately.
The key holder must be over the age of 18 years and will be deemed responsible for ensuring the following conditions are met.
The delivery of the key/s is to be placed back to the lock box.
Ensure ALL GATES, THE CLUBROOMS AND SURROUNDING STORAGE AREAS ARE LOCKED at the end of our use of grounds and/or clubrooms.
Ensure that the electric fences are turned on prior to leaving the grounds.
Maintain the cleanliness of all facilities during the event.
Grounds and All-weather Arena- Waitara Pony Club reserves the right to postpone/cancel your event if ground conditions are too wet. The electric fence unit is situated just inside the door leading to the first bay of the equipment shed, beside the show jumping poles. If you feel it is necessary to turn it off, (the fence around the water jump can be disconnected at the jump), it is essential that it be turned on again at the end of your event.
Please pick up all manure from the all-weather arena after your event.
Clubrooms - You are expected to bring your own tea, coffee, milk and sugar. The instant water heater takes approximately 30 minutes to come to the boil after being switched on. The water heater switch turns on the water heater cylinder under the bench and feeds the hot water tap in the sink. As it is not economical to heat all this water just to wash the dishes, please use hot water from the instant water heater for this purpose. To ensure instant hot water heater does not overflow, please switch off immediately after use. Ensure that all other switches (water heaters, stove, microwave but not fridge) are turned off at the end of the event. Please take all rubbish away with you, from bins in kitchen, toilets and open bay area. Toilet areas are to be swept out, and toilets ,showers and hand basins checked to ensure they are clean.
Equipment- Please notify the secretary at the time of booking if you want to use any of our equipment. Equipment is sometimes loaned out for other events and may not necessarily be available. Please put all equipment away tidily in the designated areas. All damage must be reported to WPC and repairs paid for.
Leaving the grounds- Security of the buildings and grounds is essential. All internal and external doors, clubroom gates and ground gates must be locked, and the road gates left closed. Thank you for your support in this matter.
TO ALL GROUNDS USERS INCLUDING CASUAL DAY USERS AND GROUP/CLUB BOOKINGS:
Waitara Pony Club does not accept any liability for any accident, loss, damage, injury or illness to riders, horses, owners, spectators, property, vehicles and their contents and accessories or any other person or property whatsoever whilst using these facilities.
Persons on the premises or using the Facilities do so at their own risk.
All riders must wear a riding hat conforming to the current ESNZ and NZPCA Regulations whilst mounted.
Suitable footwear must be worn whilst mounted.
A body protector conforming to the current NZPCA standard must be worn at all times when a rider is using the cross-country course or jumping any Cross Country obstacle anywhere on the grounds
ALL gates must be kept closed at all times and locked again at the end of ground usage.
Pick up all poo around floats and in yards and place in the poo bins provided. Leave yards clean and tidy - take all rubbish with you.
All riders under the age of 18 years must be accompanied by another responsible person (who may be mounted or unmounted) who must have access to a mobile telephone in order to summon assistance in the event of an emergency
Riders and their trainers, spectators and helpers must not cause a nuisance or disturbance to any other person using or at the Grounds.
Waitara Pony Club are not responsible for ground conditions or damage caused to the ground and/or cross country fences/structures caused by other users and animals.
Dogs are permitted on the grounds but must be kept on a short lead at all times and are the responsibility of their owner/handler. Dogs may not be permitted during some larger Waitara PC events.
Riders using the Cross Country course or any other facility where Cross Country jumps are present must not jump those marked with barriers, wires or crossed flags as this indicates that the jump should not be used under any circumstances.
By riding at the Grounds the rider accepts that they, or their responsible adult, has surveyed the Facilities (and any obstacles such as show jumps or cross-country jumps) and ground conditions and understand that they are responsible for assessing the suitability of the ground conditions and construction and maintenance of the jumps/obstacles/fences.
GROUP/CLUB GROUNDS BOOKINGS:
CHARGES FOR 2023/24 SEASON (effective August 2023):
SAND ARENA $50 - $110 (price depending on prior set up required)
X COUNTRY/RALLY PADDOCK $75
EXCLUSIVE GROUNDS USE $110
CLUBROOM $20
OVERNIGHT CAMPING $15 PER PERSON
DAY/OVERNIGHT YARD $10 PER HORSE/PONY
ALL EVENT BOOKINGS ALSO INCUR A $5 PER PONY/HORSE LEVY EXCLUSIVE OF THE GROUNDS AREA CHARGES LISTED ABOVE.
Please notify Waitara Pony Club Bookings Officer: waitaraponyclubbookings@gmail.com attendance numbers after the event and this will be invoiced separately.
The key holder must be over the age of 18 years and will be deemed responsible for ensuring the following conditions are met.
The delivery of the key/s is to be placed back to the lock box.
Ensure ALL GATES, THE CLUBROOMS AND SURROUNDING STORAGE AREAS ARE LOCKED at the end of our use of grounds and/or clubrooms.
Ensure that the electric fences are turned on prior to leaving the grounds.
Maintain the cleanliness of all facilities during the event.
Grounds and All-weather Arena- Waitara Pony Club reserves the right to postpone/cancel your event if ground conditions are too wet. The electric fence unit is situated just inside the door leading to the first bay of the equipment shed, beside the show jumping poles. If you feel it is necessary to turn it off, (the fence around the water jump can be disconnected at the jump), it is essential that it be turned on again at the end of your event.
Please pick up all manure from the all-weather arena after your event.
Clubrooms - You are expected to bring your own tea, coffee, milk and sugar. The instant water heater takes approximately 30 minutes to come to the boil after being switched on. The water heater switch turns on the water heater cylinder under the bench and feeds the hot water tap in the sink. As it is not economical to heat all this water just to wash the dishes, please use hot water from the instant water heater for this purpose. To ensure instant hot water heater does not overflow, please switch off immediately after use. Ensure that all other switches (water heaters, stove, microwave but not fridge) are turned off at the end of the event. Please take all rubbish away with you, from bins in kitchen, toilets and open bay area. Toilet areas are to be swept out, and toilets ,showers and hand basins checked to ensure they are clean.
Equipment- Please notify the secretary at the time of booking if you want to use any of our equipment. Equipment is sometimes loaned out for other events and may not necessarily be available. Please put all equipment away tidily in the designated areas. All damage must be reported to WPC and repairs paid for.
Leaving the grounds- Security of the buildings and grounds is essential. All internal and external doors, clubroom gates and ground gates must be locked, and the road gates left closed. Thank you for your support in this matter.
